Get a free tool for your HCM Digital Transformation to SAP S/4HANA and/or cloud

August 08, 2022
Written by Danielle Larocca

Senior Vice-President of HCM Solutions Danielle Larocca has worked in the SAP HCM space for over 20 years. An SAP Mentor and featured speaker at numerous conferences, Danielle has authored four best-selling books on SAP, is the Technical Editor for the SAP Professional Journal, and often the Voice of the Expert on SAPInsider’s Ask the Expert series for HR.


Now is an important time for existing SAP® Payroll customers as they are making decisions about their path to the cloud and digital HXM transformation. I have produced a range of blogs and educational materials on this subject – including the popular Ultimate Guide: SAP HCM & Payroll Options for Existing Customers – to educate SAP customers on the options and how they came about, the varying guaranteed support dates, and pros and cons of the various options.

It is not a one-size-fits-all decision; there are many factors that determine which option is best for each specific client. In 2019, EPI-USE launched the PRISM Assessment that allows SAP customers to get a detailed understanding of their current as-is state easily, and to help them to make decisions about their best path forward. Learn more about how this free assessment works and how it’s been instrumental in helping our clients to make the best decisions for their organization.



Make a well-informed decision

I can’t even count the number of times I have visited our clients and their leadership teams when they sit around discussing just how complex their current system is. To determine the best next steps, you first need a detailed understanding of what you have today.


That was the impetus for creating the free assessment, and as leaders in the SAP HCM and Payroll consulting space with the leading HCM & Payroll solutions in the marketplace, it was easy for us to make this available. Here is how it works:


It’s essentially a transport that you apply to your SAP system. It collects key structural data from your system, including things like:


  • Number of countries configured for payroll
  • How many custom tables are in use
  • Which Wage Types are configured versus which are in use
  • Custom programs
  • Custom infotypes

The transport applied does all of this without exposing any of your employee or confidential system data, to help you stay compliant with data privacy regulations like GDPR. The data that is returned back from the assessment is converted into an interactive web dashboard, such as the one shown below, that we review with you to determine your system’s complexity, and give you strategic suggestions on your best path forward.


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_client central

Having a definitive analysis of your system’s complexity is the first step in determining your next step in your SAP SuccessFactors® migration.




  • Delivers early insights on transformation and migration projects
  • Identifies critical configuration and risk areas
  • Accelerates project blueprint and scoping activities
  • Engages stakeholders with business-relevant data


SAP SuccessFactors Enablement Materials

SAP SuccessFactors offers tools and utilities to assist customers in making the best decisions moving forward, including various enablement materials – such as presentations, a decision tree, migration paths, and discovery questions – that should help guide customers. The intention behind this is to provide a journey that makes sense for the customer, based on their requirements and business needs. See examples below:


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_decision tree© SAP SuccessFactors


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_HXM Move Journey© SAP SuccessFactors


There are many options, and customers will have different motivations for choosing the right one for them. For some customers, it will make sense to start with Core HR and leave payroll on premises; for others, a ‘big bang’ full-cloud transformation may make sense.

TCO Calculator

SAP SuccessFactors launched a TCO calculator in 2021. This is a service that can be used by SAP customers to assist them in determining the configurable and flexible total cost of ownership (TCO). Essentially, it’s a configurable and flexible TCO calculator on the SAP Value Lifecycle Manager site, to help compare different technology landscapes and deployment scenarios and their cost implications.

SAP Readiness Check for SAP SuccessFactors Solutions

In June 2022, SAP SuccessFactors announced a pilot launch (in controlled availability) of their own free assessment tool, called the SAP Readiness Check for SAP SuccessFactors solutions (see below), with General Availability for customers planned for September 2022. This is the sixth Readiness Check variant delivered by SAP since 2018, including versions for S/4HANA, BW/4HANA and Customer Experience Solutions, to name a few. There are some exciting things available within the program which you can learn more about at SAP Blog SAP Readiness Check for SAP SuccessFactors Solutions – Now in Pilot Phase.


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_SAP dashboard© SAP SuccessFactors

Which assessment should I use?

Well, I say the more the merrier! Both EPI-USE and SAP SuccessFactors wish to give you the necessary intelligence to make the most well-informed decision for your business.


With that said, I’d like to point out the top two distinguishing factors of the free PRISM Assessment.


1. It's what we do/enable with the insights that matters.


The analysis of the results of the assessment is simply the first step. Regardless of which path you choose to take, EPI-USE has a PRISM transformation solution that brings you a combination of powerful software and SAP domain experts that can accelerate your move to S/4HANA, SAP SuccessFactors Employee Central Payroll or SAP S/4HANA Private Cloud Edition (PCE) for HCM.


Here are some of our success stories from our clients who started with the assessment, and then leveraged the PRISM methodology for their transformation:


2. The full power of the SAP-certified solutions from EPI-USE is available to easily perform this analysis in a single transport, because as part of our PRISM Assessment we follow a technical-first approach.


See examples below:


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_client central


20220804 HCM Blog_Get a free tool for your HCM Digital Transformation_client central demo_2


To learn more about our PRISM methodologies, or to request your free assessment, please visit our PRISM page here.


PRISM assessment CTA



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