TRANSFORMING POSTNL'S ON-PREMISE SAP PAYROLL TO SUCCESSFACTORS ECP IN THE CLOUD

TRANSFORMING POSTNL'S ON-PREMISE SAP PAYROLL TO SUCCESSFACTORS ECP IN THE CLOUD

Transformation without re-implementation with PRISM: Migrating on-premise payroll to SuccessFactors Cloud Payroll

EPI-USE Labs consultants know the SAP Data model, and could advise us on the best possible strategy for migrating the data. We were able to keep all the value from our SAP Payroll while modernising our landscape. Having EPI-USE Labs help us to deliver the migration on time and within budget meant we could focus on the overall project.

 

Edwin van Teeffelen, SAP Project Manager

ABOUT POSTNL

PostNL is the number one service provider in mail and logistics in the Netherlands.
They deliver parcels every day, and mail five days a week. On a week day, they deliver on average 800,000 parcels and seven million letters throughout the Benelux region. PostNL has the largest and most modern logistics mail and parcel network in the Benelux. In addition, they are active throughout the world with their cross-border activities under the name of Spring.

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  • 38, 000 employees (one of the largest private employers in the Netherlands)
  • Active throughout the world (under Spring)
  • Approximately 4000 parcel points
  • 4,4 million users of the PostNL app
  • 25 state-of-the-art sorting centres for parcels, with over 40 robots
  • Services include delivering flowers, groceries, medicines and furniture assembly

POSTNL: MIGRATING ON-PREMISE PAYROLL TO SUCCESSFACTORS CLOUD PAYROLL

Having made a strategic decision to move their IT landscape to the cloud, PostNL insourced their Payroll from a third-party SAP HCM Payroll in 2016. The next step was to implement SAP SuccessFactors Core HR, and finally to migrate the SAP HCM Payroll to SuccessFactors Cloud Payroll.

EPI-USE Labs implemented a migration method called PRISM which allows transformation of the SAP landscape without re-implementation. This was a major benefit to us as we were able to transform our on-premise payroll to a cloud environment without re-implementing payroll.

Edwin van Teeffelen, SAP Project Manager

THE SOLUTION: EPI-USE LABS PRISM FOR
ECP MIGRATION SERVICE

A major data migration was completed to move PostNL to SuccessFactors Cloud Payroll. This project included migrating more than 200GB of data.

Why did PostNL choose EPI-USE Labs for the migration?

PostNL chose EPI-USE Labs to execute the migration because their consultants offered:

  • A trusted relationship, and flexibility in terms of planning and execution
  • Existing experience with PostNL environment, and data migration projects in general
  • Intelligence in Data Sync Manager™ to execute data conversions
  • Variance Monitor™ to automate data quality tests.

A flexible, cost-effective migration to SuccessFactors

The EPI-USE Labs solution uses a combination of software and consultancy to deliver a cost-effective project. During the migration, three HR non-production clients were built to validate process and data quality before executing any runs on the ECP production system-client. EPI-USE Labs used Data Sync Manager to extract data from the current on-premise production system, and data files were moved to the SF Cloud Payroll system.

A flexible, cost-effective migration to SuccessFactors

Conversions:

Part of the project included a number of conversions which needed to take place before the import to SuccessFactors. All employees with the fields, position (PLANS), job title (STELL) and org unit (OREGH) in the tables PA0001 and the payroll cluster table WPBP populated with data inherited the field value 0. In addition, any employees belonging to the various departments inherited the specified personnel subarea.

Testing:

During the Engineering and Dress rehearsal phases, Variance Monitor was used to check the Payroll data for differences between the source system and target systems. All differences were highlighted by the product for investigation and resolution.

As the project developed, the team became aware of additional requirements. EPI-USE Labs was able to accommodate three change requests to successfully deliver the project.


PRISM for ECP

PRISM, the methodology used during this migration, is available via the SAP app store.

  Learn more about Prism

No project can be scoped 100% before it starts. The EPI-USE Labs team was really flexible to include additional scope into the final project. This flexibility helped us to deliver a smooth migration project

Jeninka Pelleboer, Solution Consultant PostNL


WHO WE'VE HELPED

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BENEFITS OF QUERY MANAGER

Huge time savings
Flexibility when generating reports
Custom ABAP reports no longer necessary
Self-service reports for HR Manager
Less pressure on IT, e.g. Infoset customising eliminated
Central management of reports
Rapid implementation – less than a day
SAP authorisations are transferred
Only two days training necessary