Transforming PostNL's on-premise SAP Payroll to SuccessFactors ECP in the cloud

PostNL: Migrating on-premise payroll to SuccessFactors Cloud Payroll

Having made a strategic decision to move their IT landscape to the cloud, PostNL insourced their Payroll from a third-party SAP HCM Payroll in 2016. The next step was to implement SAP SuccessFactors Core HR, and finally to migrate the SAP HCM Payroll to SuccessFactors Cloud Payroll.

The solution: EPI-USE Labs PRISM for ECP migration service

A major data migration was completed to move PostNL to SuccessFactors Cloud Payroll. This project included migrating more than 200GB of data.

Why did PostNL choose EPI-USE Labs for the migration?

PostNL chose EPI-USE Labs to execute the migration because our consultants offered:

• A trusted relationship, and flexibility in terms of planning and execution.
• Existing experience with PostNL environment, and data migration projects in general.
• Intelligence in Data Sync Manager™ to execute data conversions.
• Variance Monitor™ to automate data quality tests.

A flexible, cost-effective migration to SuccessFactors

The EPI-USE Labs solution uses a combination of software and consultancy to deliver a cost-effective project. During the migration, three HR non-production clients were built to validate process and data quality before executing any runs on the ECP production system-client. EPI-USE Labs used Data Sync Manager to extract data from the current on-premise production system, and data files were moved to the SF Cloud Payroll system.

Conversions:

Part of the project included a number of conversions which needed to take place before the import to SuccessFactors. All employees with the fields position (PLANS), job title (STELL) and org unit (OREGH) in the tables PA0001 and the payroll cluster table WPBP populated with data inherited the field value 0. In addition, any employees belonging to the various departments inherited the specified personnel subarea.

Testing:

During the Engineering and Dress rehearsal phases, Variance Monitor was used to check the Payroll data for differences between the source system and target systems. All differences were highlighted by the product for investigation and resolution.

As the project developed, the team became aware of additional requirements. EPI-USE Labs was able to accommodate three change requests to successfully deliver the project.

About PostNL

PostNL is the number one service provider in mail and logistics in the Netherlands. They deliver parcels every day, and mail five days a week. On a week day, they deliver on average 1.2 million parcels and 6.3 million letters throughout the Benelux region. PostNL has the largest and most modern logistics mail and parcel network in the Benelux region. In addition, they are active throughout the world with their cross-border activities under the name of 'Spring'.