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Avoid compliance issues by preventing over- or under- licensing
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Automate audits and simplify compliance tasks to save time
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Align your licenses with actual usage to eliminate wasteful spending
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Eliminate underutilized roles and accounts for optimal license allocation

Common licensing challenges for SAP customers

Managing SAP licenses effectively can be complex, especially as businesses navigate transitions to SAP’s cloud solutions. The shift to the Full Use Equivalent (FUE) licensing model can lead to challenges in tracking and optimizing licenses accurately. Over-licensing can result in unnecessary costs, while under-licensing risks compliance violations and unexpected true-up fees. Many organizations also struggle to maintain visibility into actual system usage, often leading to wasted spend or compliance issues. Whether migrating to SAP Cloud ERP Private, or maintaining an on-premises SAP environment, businesses running S/4HANA need a streamlined approach to manage licenses and avoid costly surprises.

How Soterion’s SAP License Manager can help

Soterion’s SAP License Manager module offers a comprehensive, data-driven approach to managing your SAP licenses. By accurately tracking user roles and system usage, it ensures you're only paying for what you truly need. The solution automates the audit process, simplifying compliance and significantly reducing the time spent on manual checks. With features like role clean-up and cost simulations, Soterion empowers businesses to optimize license allocation, avoid unnecessary costs, and maintain compliance across all SAP environments.

Smarter role decisions with integrated access and license impact analysis

For even greater control, License Manager integrates with Soterion’s Access Risk Management module. This allows you to simulate proposed role or authorization changes and instantly see their impact; not only on risk exposure, but also on your SAP Full Use Equivalent (FUE) requirements. If a change would increase your FUE consumption, it’s flagged before it happens – helping you avoid unplanned license costs, and enabling approvals by the licensing team where needed.

See Soterion’s License Manager in action

Join us for a short, guided walk-through of Soterion’s License Manager module. We’ll show you how to analyze actual usage, identify savings opportunities, and avoid unexpected license costs. We'll use sample data, so no set-up or internal approvals are required to get started.

Want insights based on your own SAP data?

Book a free, no-obligation Soterion License Assessment. Our experts will highlight potential overspend, license misalignment, and opportunities to optimise your FUE usage – without requiring any complex setup or ABAP transports.

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What are your SAP licensing and optimization challenges?

Over-licensing
Under-licensing
Transition to FUE model
Inefficient role management
Lack of visibility into license usage
Time-consuming manual audits
Over-licensing

Unnecessary spending on extra licenses

Many organizations struggle with over-licensing, where they purchase more SAP user licenses than they need. This happens due to a lack of visibility into actual system usage, resulting in unnecessary costs. Without a clear understanding of user roles and actual consumption, businesses often end up with a significant number of unused licenses, leading to wasted expenditure.

Optimizing license usage

Soterion’s SAP License Manager module helps track actual system usage, ensuring that you only pay for the licenses you need. By aligning licenses with real-time usage data, businesses can eliminate excess licenses and avoid unnecessary spending.

Under-licensing

Risk of non-compliance and audits

Under-licensing occurs when organizations don’t allocate enough licenses, often resulting in compliance violations during audits. Insufficient license allocation can lead to SAP penalties and unexpected true-up costs, especially if your system is under-licensed for actual usage.

Ensuring compliance and proper allocation

The SAP License Manager module accurately calculates the number of licenses needed based on real system usage. This helps prevent under-licensing, ensuring that your organization remains compliant and avoids penalties during SAP audits.

Transition to FUE model

Transitioning to Full Use Equivalent (FUE) licenses

The shift to SAP’s Full Use Equivalent (FUE) licensing model can be complex, with many organizations unsure how to measure and allocate the right number of licenses. Without understanding how FUEs are calculated, organizations may face significant overpayments for licenses.

Simplifying the transition to FUE

Soterion’s solution makes it easier to transition to FUEs by providing clear, data-driven insights into your current license usage. This allows businesses to optimize their licenses during the move to FUEs, ensuring they’re paying for what they need and staying compliant.

Inefficient role management

Managing SAP roles and authorizations

Inefficient role management can lead to unnecessary license allocation, especially when inactive or underutilized roles are not identified. This increases the complexity of managing SAP licenses and may result in wasted resources.

Streamlining role management for optimization

The module identifies inactive or unused SAP roles, allowing businesses to clean up their system and optimize license allocation. By managing roles effectively, organizations can simplify their license management process and reduce unnecessary costs.

Lack of visibility into license usage

Challenges of tracking license usage

Without real-time visibility into SAP license usage, organizations often struggle to understand where optimizations can be made. This lack of insight can lead to wasted resources and unexpected costs.

Real-time insights for better decision-making

Soterion’s SAP License Manager module provides real-time visibility and detailed analytics on license usage. This enables businesses to make informed decisions on licensing, helping to optimize resources and reduce unnecessary spend.

Time-consuming manual audits

The burden of manual license audits

Manual audits are time-consuming and prone to error. They require significant resources and often fail to provide the accurate insights needed to optimize SAP licenses.

Automating the audit process for efficiency

The SAP License Manager automates the audit process, making compliance tasks faster and more efficient. With automated insights, organizations can ensure they’re always compliant and avoid the inefficiencies of manual tracking.

Why choose EPI-USE Labs and Soterion?

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We had the solutions within a week, and we benefited from the first day. We could start working with the system immediately - it was a real plug and play! It was even better than we expected.

Cecilie Relling, Senior Specialist, Finance Process Improvements & Systems, Aker Solutions

We wanted to minimise the access we give to users, but we wanted the capability to provide additional transactions when needed for exceptional cases...we can then audit exactly what access and what transactions the users have had. So that was a definite additional benefit of using Soterion.

David Hall, Head Of Business Solutions at Compass Group UK & Ireland

The Soterion solution does exactly what we need it to do. It’s proven to be very effective. We use it daily, not only for firefighter access, but for almost everything SAP authorization and access related.

Marko Lotens, Vice President Information Technology, Masimo Consumer

The GRC solution from EPI-USE Labs and Soterion raised awareness in the company, and moved the responsibility back to the business, rather than being with the IT team.

Atle Myklebust, Teamlead IT SAP Technical Services, Elkjøp Nordic

We had done it manually, but we needed to look for a mature sophisticated GRC solution. We were already working with EPI-USE Labs, so Soterion was the perfect tool for our SoD framework.

Piet Jan Van Egdom,Head of Enterprise Systems Team, Nikon Europe BV

With Soterion’s Access Manager, the approval process is much more transparent, and there is no resistance from the business users anymore.

Thijs Van Haaren, Tech Lead SAP Security, Orkla

Thanks to Soterion, I can ensure that our estate is secure, the data is secure, what people can and can’t do is secure. And the ability to report on that means that I feel secure, and we are doing the best for the organisation.

Zaki Mouden, Global Head of Enterprise Applications, BSI

We have had very good results on our Access Review Management, which is now performed by our line managers with much less effort.

Nick Achteberg, Senior Director Technical Services (SAP), Endeavor
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Want to know more?

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Book a License Manager demo

Would you like to see how License Manager works? Book a demo with one of our GRC experts.

DSM-assessment
Assess your exposure

We'll highlight the Segregation of Duties (SoD) and critical transaction risks hidden in your SAP system, and check the alignment of your users' Access with their requirements.

DSM-FAQ
GRC 2024 Trend Report

Learn about Soterion's insights and predictions:  A new era of GRC for SAP Customers

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Optimize your SAP licensing strategy